Guide for Foreign Suppliers

General requirements

SDU doesn’t accept Proforma invoices.

The invoice shall contain the below mentioned information

• Invoice number
•  Invoice date
• Name of the beneficiary / account holder and address of beneficiary / account holder
• VAT-number (Supplier within the EU) Federal id number or EIN no (Supplier within the USA). GST number (Canada) PAN nr. (India). ABN (Australia). If the supplier doesn’t have one of these numbers or a company id number, then please note the reason why not.
• Name and Address of SDU
• Suppliers (within the EU) should also state the vat number of SDU (DK29283958) if it concerns reverse charge.
• Description of the delivered goods or service.
• The price of the delivered goods or service. 

Bank information of the supplier should be as follows

(SDU doesn’t use correspondent banks. Therefore, we only need the beneficiary bank details)

Denmark, Greenland and the Faroe Islands:

• Beneficiary / Account holder
• Address of beneficiary / Account holder
• Registration number
• Account number

Or

• Iban number
• Swift (BIC)

Within the EU and Israel:

• Beneficiary / Account holder
• Address of beneficiary / Account holder
• Bank name
• Iban number
• Swift (BIC) 

 Australia, Canada, New Zealand, USA:

• Beneficiary / Account holder
• Address of beneficiary / Account holder
• Bank name
• Account number
• Swift (BIC)
• Routing number
  • Australia (BSB) 6 digits
  • Canada and USA (ABA) 9 digits
  • New Zealand 6 digits

India:

• Beneficiary / Account holder
• Address of the Beneficiary / Account holder
• When entering the invoice no, description of the goods/services should be described.
• IFSC code (4 letters – 0 – 6 digits) should be mentioned after the name of the receiving bank.
• Payment purpose should be filled out, especially when it concerns INR payments.
•  Payments in currency INR for a private person should always include information as 1) relationship between the sender and the receiver 2) Payment purpose 3) Account type of the beneficiary.

Japan, Jordan (invoice from Jordan must be in USD or EUR):

• Beneficiary / Account holder
• Address of beneficiary / Account holder
• Bank name
• Alternative bank name (If the Alternative bank name is not mentioned, the bank name will be used for this purpose)
• Account number
• Swift (BIC)

The rest of the world:

• Beneficiary / Account holder
• Address of beneficiary / Account holder
• Bank name
• Account number
• Swift (BIC) 

Requirements for IBAN number or other special requirements for transferring money from Denmark to abroad. The text is only available in Danish, but it appears how the IBAN number is structured in different countries